How DataFence handles public-site information.

Scope

This policy applies to information collected through the DataFence public website, including contact forms, assessment request forms, site search, navigation interactions, browser-based security checks, and related business inquiry communications.

Customer project data, assessment evidence, deliverables, secure upload workflows, employment records, vendor records, or other information handled under a separate agreement may be governed by different written terms.

Information We Collect

Depending on how a visitor uses the website, DataFence may collect:

• Contact details such as name, organization, title, business email address, and phone number.
• Inquiry details related to security engineering, technology assurance, digital product engineering, partnerships, or general business needs.
• Website interaction information such as pages viewed, referring page, search terms, browser type, device type, approximate location derived from network data, and timestamps.
• Security and anti-abuse signals such as challenge verification status, submission timing, rate-limit events, duplicate indicators, email-domain screening results, and limited request metadata.
• Records of communications sent to or received from DataFence in connection with a public-site inquiry.

Sources Of Information

Information may come directly from visitors, from their browser or device during normal website operation, from anti-abuse and security controls, or from service providers that help DataFence operate, secure, and understand the public website.

How We Use Information

DataFence may use website information to:

• Respond to legitimate business inquiries and route requests to the appropriate team.
• Understand the service area, urgency, and operating context behind a request.
• Operate, maintain, debug, and improve the public website.
• Screen, verify, rate limit, and block abusive, automated, suspicious, or low-trust submissions.
• Protect the website, users, DataFence systems, and communications from misuse.
• Maintain internal records reasonably related to inquiry handling, legal obligations, security, and operational administration.
• Comply with applicable law, legal process, and enforceable governmental requests.

Cookies And Analytics

The website may use cookies, local storage, server logs, analytics-style tools, or similar technologies to support site operation, remember basic preferences, understand traffic patterns, improve content, and protect the site from abuse.

Visitors may be able to limit cookies through browser settings. Some browser settings may affect how verification, form protection, search, or other website features work.

How Information May Be Shared

DataFence does not sell public-site inquiry information. Information may be shared with:

• Service providers that support website hosting, email, security, analytics, form processing, or business operations.
• Professional advisors, legal counsel, or insurers where reasonably necessary.
• Authorities, courts, or other parties where required by law, legal process, or to protect rights, safety, security, or integrity.
• A successor entity or relevant parties in connection with a merger, acquisition, financing, reorganization, or similar corporate transaction, subject to appropriate safeguards.

Security And Anti-Abuse Monitoring

Website inquiries may be subject to server-side validation, company-email screening, anti-bot challenge verification, duplicate detection, rate limiting, and abuse review before they are allowed to reach the real intake queue.

Rejected or suspicious payloads may be redacted, logged, reviewed, or retained separately where reasonably necessary to detect misuse, tune defenses, investigate abuse, or protect the site.

Retention

DataFence retains website information only as long as reasonably necessary for the purpose collected, including inquiry handling, business administration, security, legal compliance, dispute management, and operational recordkeeping.

Accepted business inquiries, rejected or suspicious submissions, server logs, and security-review records may have different retention periods because they support different operational and security needs.

Security Safeguards

DataFence uses administrative, technical, and operational safeguards designed to protect website information and maintain the integrity of public-site workflows. No public website or transmission method can guarantee absolute security under every condition.

Children

The DataFence public website is intended for business audiences and is not directed to children. DataFence does not knowingly collect personal information from children through the public website.

Your Choices

Visitors may choose not to submit information through public website forms. Visitors may also contact DataFence to ask questions, request correction of information they provided, or ask that a public-site inquiry be removed from active follow-up where appropriate.

State Privacy Rights

Depending on where a visitor is located and how applicable law applies, visitors may have rights to request access, correction, deletion, portability, or information about certain uses and disclosures of personal information. DataFence will review requests consistently with applicable law and the public-site scope of this policy.

DataFence is based in New York. New York and other U.S. laws may impose security, breach-notification, consumer-protection, or privacy-related obligations depending on the facts. Formal legal applicability should be evaluated with counsel.

Policy Updates

DataFence may update this policy to reflect changes in website operation, services, security controls, legal requirements, or business practices. Updated versions will be posted on this page with a revised effective date.

Contact

Questions about this policy or public-site information handling may be sent to info@datafence.us or submitted through the contact page.